Cookies, Privacy & Terms of Use

• Make our website work as you'd expect
• Continuously improve our website for you

We securely store information you have provided to us, such as:

• Basic personal information. This may include your name, address, email address, date of birth, etc. We use this data to contact you in line with your preferences.
• Booking information for events. In addition to the above, it may include school information, dietary requirements and health information. We need this data to run our events smoothly and keep people safe.
• Volunteering information. This may include details of relevant certifications you hold, availability, references and a statement of your faith. We need this data to accredit our volunteers for events and ensure they’re a good fit for their roles.
• Donor information. This may include bank details, Gift Aid declarations and donation history. We need this information to process donations.

This information may be collected via paper forms, or digitally, e.g., via our website, MS Dynamics, or by email.

We may also store some information not directly provided by you:

• Cookies
• PVG
• Mail returns
• MS Dynamics

We may access publicly available information (e.g., Companies House records), or use trusted external providers to do this on our behalf more cost-effectively, to personalise communication and to ensure requests for funds are appropriate and do not cause offence. You can opt out of this processing at any time.

Do we share your personal information?

SU Scotland shares information with third parties and suppliers in order to deliver postal communications, such as @SU Magazine, email communications like our monthly e-News, and carry out activities which enable our charitable purpose. This information is only available to these partners in order to fulfil those tasks.

Disclosure of your information

We may disclose information in special cases when we have reason to believe that disclosing this information is:

• necessary to comply with the law, e.g., Child Protection
• to enforce or apply our Terms and Conditions
• to protect our rights and those of our users

Links

Where there are links on our site to other sites, the content of those linked sites is not covered by this privacy policy. These other sites will have separate privacy and data collection practices. We do not have responsibility or liability for these independent policies. Links to other sites are provided by us for information only and in good faith. We are not responsible or liable for any content advertisement, product or other materials on or available from such sites.

Can I access any personal information you hold on me?

Access to your personal data is subject to GDPR. This is called a Subject Access Request. You can request access to this information at any time. You can request data is corrected, amended or removed, and can request that data is no longer processed.

You can submit a Subject Access Request by emailing privacy@suscotland.org.uk. You can also submit a request by post, to:

Data Protection Officer
SU Scotland
New Olympia House
13 Olympia Street
GLASGOW
G40 3TA

On requesting your data, we will issue a form for you to complete and return to us. Once we have received your completed form, we will respond to your request within 30 calendar days. 

On what basis can you contact me and retain my data?

We are using legitimate interest as the legal basis for holding our existing supporters' details, administering donations, keeping relevant records, providing news and information about our ministry and asking for financial and non-financial support (e.g., volunteering or praying) by postal mailings.

SU Scotland will use Legitimate Interest Assessments (LIA) to ensure that the principles of data protection are followed and will ensure that a clear opt-out opportunity is included in each mailing. Our legitimate interests include furthering our charitable objectives and providing the service our supporters reasonably expect. We rely on explicit consent to send electronic newsletters and appeals to supporters who have indicated they are happy to receive these communications.

Data retention

We will keep your information for as long as required to enable us to operate our services, but we will not keep your information for any longer than is necessary. We will take into consideration our legal obligations and industry standards or best practice when determining how long we should retain your information.

Once your information is no longer required for business purposes and has reached the end of its recommended retention period, we will ensure that it is securely disposed of.

What options do I have?

Some information is necessary to provide services, e.g., your email address is needed if you want to receive communications by email, and health information is necessary for residential events.

Other information may be required by law, e.g., age and driving license information is required to confirm eligibility to drive at SU Scotland events.

Other information is optional, but may affect our ability to communicate with you, or affect your ability to fully participate in our ministry.

You can edit your communication preferences on our mailings page. To edit any other data we hold about you, withdraw your consent to our processing, or opt out of any mailings, please email communications@suscotland.org.uk, or phone 0141 332 1162.

Terms and Conditions, notices and revisions

Your use of the SU Scotland website and any dispute over privacy is subject to this policy and our Terms of Use, including limitations on damages, and application of Scottish law. If you have any concern about privacy at SU Scotland, please email privacy@suscotland.org.uk and we will try to resolve it.

Our service to you evolves over time. This Policy and the Terms of Use will also change, and use of information that we gather now is subject to the Privacy Policy in effect at the time of use. 

This privacy policy was last updated in February 2023.

a) This website is provided by Scripture Union Scotland on an "as is" basis. We make no representations or warranties of any kind express or implied as to the operation of this site or the information content materials or products included on this site. You agree that your use of this site is at your sole risk.

b) Unless otherwise specified, the services provided on this website are for your sole personal and non-commercial use. You may not copy, distribute, modify, display, publish or sell any information, artwork, products or services obtained from the website.

c) To the full extent permissible by applicable law, Scripture Union Scotland disclaims all warranties express or implied including but not limited to implied warranties of merchantability or fitness for a particular purpose.

d) Scripture Union Scotland does not warrant that this website its servers or e-mail sent from Scripture Union Scotland are free from viruses or other harmful components.

e) Scripture Union Scotland will not be liable for any damages of any kind arising from the use of this website including but not limited to damages for consequential loss.

f) You may not use bulletin boards, chatrooms or other interactive areas on this site for unlawful, questionable or immoral purposes.

g) These exclusions of liability will not apply to any damages arising from death or personal injury caused by the negligence of Scripture Union Scotland or any of its employees or agents.

h) All material on this website, unless otherwise credited to the relevant copyright owner with appropriate permission, is © Copyright 2004 - 2015 Scripture Union Scotland. All rights reserved.

i) These Terms of Use shall be governed by the laws of Scotland. Disputes arising here from shall be exclusively subject to the jurisdiction of the courts of Scotland.

j) Your use of the Scripture Union Scotland website(s) is subject to these Terms of Use, from the first time you access the site(s). If you do not accept these Terms of Use, you should not continue to use the Scripture Union Scotland website(s).